Bookings
Conflict-free equipment reservations that keep teams coordinated and ensure shared resources are available when needed.
Trusted by innovative teams
Bookings
Bookings let teams reserve equipment ahead of time with conflict-free scheduling. Whether you're managing cameras, laptops, tools, or shared resources, Shelf ensures availability is clear and coordination is seamless.
What Bookings Solve
Shared equipment creates coordination challenges:
- Double bookings: Multiple people reserve the same item for the same time without realizing it.
- Unclear availability: No one knows what's free, what's out, or when it's coming back.
- Manual calendars: Spreadsheets and paper logs drift out of sync and fail under pressure.
- Resource conflicts: Teams compete for the same gear, leading to delays and frustration.
- Poor coordination across departments: Different groups operate in silos without shared visibility.
Shelf's booking system solves these problems with real-time availability, automatic conflict prevention, and unified workflows that connect scheduling to actual handoffs.
How Bookings Work in Shelf
Real-Time Availability
The availability view shows exactly when each item is free. Users see open time slots at a glance—no guessing, no calling the equipment room, no spreadsheet lookups.
Simple Reservation Workflow
Booking takes seconds:
- Choose the item you need
- Select an available time slot
- Confirm the reservation
That's it. The system handles the rest.
Automatic Conflict Prevention
Shelf validates every booking in real time. If a time slot is taken, users simply can't book it. Conflicts are prevented before they happen—not discovered on the morning of a shoot. Fabel Film eliminated double bookings with Shelf.
Unified with Custody
Bookings and custody work together. When a reservation starts, custody transfers automatically. When equipment is returned, the system updates instantly. Scheduling and responsibility live in the same workflow.
See: Custody
Kit-Aware Reservations
Users can reserve individual items or entire kits. Book a camera kit, and all its accessories come along. Shelf tracks what belongs together and keeps kits complete.
See: Kits
Benefits of Shelf Bookings
- Eliminates scheduling conflicts with automatic validation
- Reduces admin overhead for equipment managers
- Speeds up student and staff workflows with self-service booking
- Provides a clear audit trail of who reserved what and when
- Enables predictable resource planning across teams
- Works on any device with a mobile-friendly interface
- Scales across departments with workspace separation
Common Use Cases
- Education equipment rooms: Students reserve cameras, laptops, and lab gear for projects.
- Film and media programs: Schedule production equipment for shoots, classes, and events.
- Corporate shared equipment pools: Manage loaner laptops, meeting room gear, and training resources.
- AV teams: Coordinate projectors, microphones, and video equipment across events.
- Field teams: Schedule tools and specialized equipment for job sites.
Related Features
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