Workspaces

Workspaces let you organize assets and permissions across departments or teams—giving each group control over their own inventory while keeping administrators in sync.

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Why Workspaces Matter

Organizations with multiple teams or departments face common challenges:

• Departmental silos: Each group tracks equipment separately with no shared visibility.
• Mixed inventories: Assets from different programs get intermingled and confused.
• Unclear permissions: It's hard to control who can access, book, or manage specific equipment.
• Need for autonomy: Departments want to manage their own workflows without waiting on central IT.

Workspaces solve these problems by creating clear boundaries—while maintaining the oversight organizations need.

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How Workspaces Work in Shelf

Separate Inventories

Each workspace has its own assets, users, and configurations. A film department's cameras stay separate from IT's laptops, even within the same organization.

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Role & Permission Controls

Assign users to specific workspaces with appropriate permissions. Team members can manage their own equipment without accessing other departments' inventories.

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Admin Oversight

Administrators see across all workspaces. Monitor activity, review reports, and ensure consistency organization-wide—without managing every detail.

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Cross-Workspace Reporting

Generate reports that span multiple workspaces or focus on individual teams. Get the visibility you need at any level.

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Benefits

• Cleaner organization with separate inventories for each team
• Better governance through role-based permissions
• Simple for admins with unified oversight across workspaces
• Ideal for universities and enterprises with complex, multi-department structures
• Scalable as organizations grow and add new teams

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Related Features

• Custody
• Bookings
• Location Tracking