Fixed Asset Tracking

Fixed asset tracking software helps organizations monitor high-value equipment across locations, departments, and lifecycle stages—from acquisition to retirement.

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What Is Fixed Asset Tracking?

Fixed asset tracking is the practice of monitoring long-term, high-value assets that an organization owns and uses over time. These include machinery, vehicles, IT infrastructure, furniture, specialized equipment, and any items that appear on a balance sheet.

Organizations track fixed assets to maintain accurate records, support audits, plan maintenance, manage depreciation, and ensure accountability. Modern fixed asset tracking replaces spreadsheets and manual inventories with real-time visibility and automated workflows.

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Why Teams Need Modern Fixed Asset Tracking

Organizations face persistent challenges with fixed asset management:

• Outdated spreadsheets: Manual records drift out of sync and fail during audits.
• No accountability: When assets change hands or locations, responsibility becomes unclear.
• Location ambiguity: No one knows where high-value equipment actually sits.
• Depreciation ignored: Lifecycle data isn't captured or maintained consistently.
• Lack of usage visibility: Decisions about replacement or reallocation happen without data.

Modern fixed asset tracking solves these problems with QR identification, automatic custody logs, and centralized visibility across the organization.

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How Shelf Supports Fixed Asset Tracking

QR Identification

Every asset gets a QR code. Scan to instantly view details, custody history, location, and service status. Fast, accurate, and works on any device.

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Custody Chain

Shelf logs who is responsible for each asset and when responsibility changed. Transfers update automatically—providing a complete audit trail.

See: Custody

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Locations

Track assets across buildings, floors, rooms, and storage areas. When equipment moves, update the location with a quick scan.

See: Location Tracking

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Kits

Group related assets and accessories together. Shelf tracks what belongs to what and flags missing components during audits.

See: Kits

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Reminders for Service

Schedule maintenance alerts, inspection cycles, and warranty expirations. Keep assets operational and compliant.

See: Asset Reminders

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Key Benefits

• Audit-ready records with complete custody and location history
• Real-time visibility into asset status across the organization
• Clear accountability through automatic responsibility tracking
• Proactive maintenance with scheduled service reminders
• Faster asset lookups via QR scanning
• Reduced loss and misplacement through consistent workflows